Tender RfP Extraction Tool

Extract structured information from Excel and PDF tender documents

Connected to Azure AI

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Drag & drop your Excel and PDF files here

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Processing Options

Note: For best results, upload both Excel (containing position data) and PDF (containing technical drawings) files from the same tender.

Extraction Results

Completed Tender_2023_Construction_Renovation
Processed: 2 minutes ago
Files: 3 (2 Excel, 1 PDF)
Entities extracted: 147
Confidence score: 92%

Structured Data Output

{ "tender": { "metadata": { "referenceNumber": "TND-2023-0456", "title": "Office Building Renovation Project", "publicationDate": "2023-06-15", "deadline": "2023-07-20", "estimatedValue": 1250000, "currency": "EUR" }, "positions": [ { "id": "POS-001", "description": "Demolition of existing interior walls", "quantity": 320, "unit": "sqm", "unitPrice": 45.00, "totalPrice": 14400.00, "specifications": { "material": "Existing drywall", "disposal": "Included", "drawingReference": "DRW-001-A" } }, { "id": "POS-002", "description": "Installation of new electrical wiring", "quantity": 850, "unit": "lm", "unitPrice": 12.50, "totalPrice": 10625.00, "specifications": { "cableType": "NYM-J 3x1.5mm²", "protection": "PVC conduit", "drawingReference": "DRW-002-B" } } ], "drawings": [ { "reference": "DRW-001-A", "description": "Demolition plan - Level 1", "sourcePage": 5, "confidenceScore": 0.94 }, { "reference": "DRW-002-B", "description": "Electrical installation diagram", "sourcePage": 8, "confidenceScore": 0.89 } ] } }

Extraction Statistics

Excel data extraction 96%
PDF drawing extraction 89%
Data validation 92%

Extraction Log

✓
Successfully processed Excel file: Tender_Positions.xlsx
✓
Identified 24 position items in Excel
✓
Successfully processed PDF file: Technical_Drawings.pdf
✓
Extracted 5 technical drawings from PDF
!
Low confidence (72%) on drawing reference for position POS-012
✓
Cross-referenced all positions with drawings
✓
Validation completed with 92% confidence

LLM Configuration

Azure AI Settings

0.3

Target Format Mapping

Key Term Synonyms Type Description
position.id Position ID Item No., Pos. No., Ref. No. String Unique identifier for the position
position.description Description Item Description, Scope, Work Description String Detailed description of the work item
position.quantity Quantity Qty, Amount, Volume Number Numerical quantity of the item
position.unit Unit Unit of Measure, UOM String Measurement unit (sqm, lm, kg, etc.)
drawing.reference Drawing Ref. Plan Ref., Diagram No., DRW No. String Reference to technical drawing

Configuration Status

Azure Connection

Connected to endpoint

Model Availability

gpt-4-turbo available

Mapping Validation

3 optional fields not mapped

Last Test

2 days ago - 89% accuracy

Configuration Notes

Test Configuration

Last Test Results

Position extraction: 94% accuracy
Drawing matching: 87% accuracy
Unit conversion: 3 issues

Processing History

Date Project Files Status Confidence Actions
2023-06-15 14:32
Office Renovation Project
TND-2023-0456
2 1
Completed
92%
2023-06-10 09:15
Electrical Upgrade
TND-2023-0382
1 3
Completed
88%
2023-06-05 16:42
HVAC Installation
TND-2023-0321
1 2
Review Needed
72%
2023-05-28 11:07
Facade Renovation
TND-2023-0289
3 5
Completed
95%

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